Attendance

 

The information on this page is a brief summary. For additional guidance, please review Policy 503: Student Attendance.

School attendance is a joint responsibility to be shared by students, parents/guardians, teachers and administrators.

  • It is the student’s right to be in school. It is also the student’s responsibility to attend all assigned classes and study halls every day that school is in session and to be aware of and follow the correct procedures when absent from an assigned class or study hall. Finally, it is the student’s responsibility to request any missed assignments due to an absence.

  • It is the responsibility of the student’s parent or guardian to ensure the student is attending school, to inform the school in the event of a student absence, and to work cooperatively with the school and the student to solve any attendance problems that may arise.

Procedure for Reporting an Absence: Report any absence before the start of the school day in Skyward or call your school's 24 hour attendance line. Failure to notify the school will result in a phone call from the school to check on the location of your child.


Excused Absences

To be considered an excused absence, the student’s parent or legal guardian may be asked to verify, in writing, the reason for the student’s absence from school. A note from a physician or a licensed mental health professional stating that the student cannot attend school is a valid excuse. 

The following reasons shall be sufficient to constitute excused absences: 

(1) Parent verified illness. (up to 3 consecutive days or 8 total per year)  

(2) Doctor verified illness. (up to 3 consecutive days or 8 total per year) 

(3) Family emergencies or serious illness in the family. (up to 3 days per year) 

(4) A death or funeral in the student’s immediate family or of a close friend or relative. (up to 4 days per year) 

(5) Family vacation with advanced notice (up to 5 days per year)

(6) A student’s condition that required ongoing treatment for any health related issue (physical or mental) with a note from provider.  

(7) Medical, dental or orthodontic treatment or counseling appointment.  

(8) Court appearances occasioned by family or personal action.  

(9) Religious instruction or holiday with advanced notice.  

(10) Physical emergency conditions such as fire, flood, storm, etc.  

(11) Serving a suspension.  

(12) Active duty in any military branch of the United States.  

(13) School bus arrived late.

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Unexcused Absences

All absences and tardies are unexcused by default. Students and families have 48 hours from the time a student returns to school to contact the school or produce a letter, note, or any documentation verifying a valid excuse reason in order to convert an unexcused code to an excused code. In cases of recurring unexcused absences, administration may also request the county attorney to file a petition with the juvenile court, pursuant to Minnesota statutes. Students attending Stillwater Area Public Schools who attain 7 or more unexcused absences are considered a habitual truant and may be referred to the county attorney’s office. 

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Make-Up Work

Students whose absences are excused are required to make up all assignments missed or to complete alternative assignments as deemed appropriate by the classroom teacher. 

Work missed because of absence must be made up within 2 days from the date of the student’s return to school. Any work not completed within this period shall result in “no credit” for the missed assignment.  However, the building principal or the classroom teacher may extend the time allowed for completion of make-up work in the case of an extended illness or other extenuating circumstances.

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Procedure when a student is absent from school

  1. Enter your child’s attendance online by logging onto Family Skyward Access and clicking on the attendance tab or call the 24 hour attendance line to report any absence each day the student is absent.

  2. All student absences will be considered unexcused unless verified as excused by a parent/guardian.

  3. When leaving during school hours, a student must have a signed note from parent/guardian. This note is their pass to leave the classroom at the designated time. Students must sign out in the office.

  4. If a student is late arriving, they must have either a parent come in the building and sign them in OR have a signed note from a parent/guardian explaining the reason for the late arrival. Please present note from doctor or dentist at this time.

  5. A student who will be absent for two or more days must present to the attendance secretary a signed note from a parent/guardian indicating the days they will be absent. The student will receive a Pre-Arranged Absence Form, on which they will note any homework to be completed and ask each teacher to sign. Please complete one week in advance. 

  6. A student who becomes ill during the school day must report to the health office. Parents will be contacted if it is necessary to arrange for an ill student to be taken home.

  7. No student is to leave the building or its premises during the school day without the school's permission.