School Safety and Emergency Management


Background Checks
It is the policy and practice that all job applicants for positions at Stillwater Public Schools, all employees, coaches and volunteers, except student volunteers, must submit to a criminal history background check as required by Minnesota state law. All individuals subject to the background check in District 834 must pay for the cost of the background check.

Visitor Management
Parents and community members are welcomed into our schools. Upon entering a school, all visitors will be asked to present a valid, state-issued ID, which will be scanned into the visitor management system. The system will scan the visitor's name, date of birth, and photo for comparison with a national database of registered sex offenders. Once entry is approved, a badge will be printed that identifies the visitor, the date, and the purpose of his/her visit. 

Students who do not attend the school are not allowed to attend classes with friends, family or siblings. Tours of the school can be scheduled with the principal or building secretary.

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Child Abuse and Neglect

The Minnesota Mandatory Child Abuse Reporting Law requires school personnel to report if they know or have reason to believe a child is being or has been, abused in the past three years. Failure to report child abuse is a misdemeanor and punishable by law. A report of child abuse made in good faith provides one with immunity from legal action. Child abuse may include physical abuse including mental injury, sexual abuse, neglect or threatened injury. All school personnel are required to report known or suspected cases of child abuse and/or neglect. The Washington County Community Social Services Intake direct number is 651.430.6457.

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Emergency Management and Parent Reunification
See Emergency Management website

In the unfortunate event that an emergency or disaster situation should ever arise
in our area during the school day, our schools are prepared. We have established emergency procedures and trained our staff to respond effectively to such situations. 

All of our schools have controlled entrances to monitor who enters the building. During school hours, visitors will be required to pass through the office and asked to show a photo ID when signing in.

Should a disaster situation ever occur, we would need your cooperation and assistance. While we understand that every parent’s/guardian’s natural instinct in an emergency is to rush to the school to be with his/her child, please understand that doing so may significantly impede the school’s ability to respond to the situation.

In an emergency, parents/guardians are asked to follow the guidelines explained below:

  • Do not telephone the school. Telephone lines may be needed for emergency communication.

  • Up-to-date information will be shared with parents/guardians via voicemail messages, as well as email and text messages (if desired), throughout the emergency. Updates will also be posted to the district website.

  • In some serious emergency situations, students may be relocated to another facility for safety. Once the students are all accounted for they will be transported by bus to a designated parent/guardian reunification site. Information and instructions on how to reunite with your child will be shared with parents/guardians.

  • When you travel to the reunification site, please be sure to bring a photo ID. We can only release students to their legal guardians and authorized individuals.

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Weather Emergencies and School Closures 
See School Closings/Delays website

Should schools be closed or school hours altered, families will receive an automated phone message and email, and those who have opted to receive text messages will receive a text. It is rare to delay the start of a school day as this often results in the most disruptions for families. If closing school for the day, our goal is to have the message reach families by 6 a.m. whenever possible. If classes are cancelled for the entire day all regular after-school and Community Education classes are also cancelled.

School closing information will also be posted on our district website, school websites, and at Stillwater834 on Facebook and Twitter. Information will also be available via WCCO-830 radio and local television stations – Channels 4, 5, 9 or 11. Learn more online.

Cold Weather Safety

Students will not go outside for recess or gym classes when cold weather conditions reach zero degrees and/or a wind chill of -10 degrees.

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Canine Searches

Schools may use specially trained dogs to detect and alert officials to the presence of prohibited items and illicit substances in lockers. Students are not to share lockers. Searches may occur in school and on school property including but not limited to the parking lot.

Lockers
School lockers are the property of District 834 and are loaned to students for their use. School authorities have the legal right to access lockers and search them at any time, for any reason and without notice. Students are to use only the locker assigned to them. Students are not to share their combination or locker with another student and are responsible for their own possessions. The school will not assume responsibility for lost or stolen articles. To decrease the likelihood of locker theft, students are asked to keep their locker locked at all times, spin the dial after closing the door, and make sure the entire door is closed. Valuable items should not be left in the locker. Students are liable for damage to their lockers. If the locker is defaced or damaged in any way, the student may be assessed costs for restoration or repair. Anyone found defacing, damaging or vandalizing a locker or any other school property will face disciplinary consequences and/or referral to the legal system. CAUTION: Written statements on lockers may be deemed as harassment or violation of school rules or law. The student’s personal possessions within a school locker may be searched only when administration have reasonable suspicion that the search will uncover evidence of a violation of a law or school rules. Whenever feasible, the student may be present when her/his property or school property which she/her uses is being searched. A general search of school properties, including but not limited to lockers or desks may occur at any time, and items belonging to the school may be seized. Schools may use specially trained dogs to detect and alert officials to the presence of prohibited items and illicit substances in lockers, common areas and/or school parking areas. If a dog alerts to an item in a locker or vehicle it may be searched.

Search and Seizure
If the school administration has a reason to believe an illegal act or violation of school rules has been committed, or is about to be committed, they are authorized to search the student and her/ his personal property or any district property used by the student, and seize any item the possession of which is specifically prohibited by law, district policies, or school rules.

Security System Tampering
Any action that is intended to deactivate, damage, or destroy any security system of the school district is strictly prohibited. Such action includes, but is not limited to, the disabling of tampering with a security camera in a school building or on school grounds or tampering with an automatic locking door apparatus.

Video Surveillance
The district authorizes the use of video/electronic surveillance systems to monitor activity on school property and buses as a means to protect the health and safety of students, staff and visitors. 

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